Office Clerk

Location: Northport, NY
Applied Visions is an established and growing software development company based in Northport, and we are seeking a dynamic and resourceful office clerk to support a tight-knit team, anticipate their needs, and resolve operational and administrative issues before they arise. Our ideal candidate will be proactive and assertive, have a passion for creating structure from chaos, and require minimal oversight. We need someone will great follow through and a positive attitude, who loves the idea of working in a fast paced, diverse office environment where no two days are the same. If you are looking for a unique office clerk role that will provide you with an opportunity to learn and grow in a friendly, supportive environment, you’ve found the right place!
What You’ll Do:
  • Serve visitors by greeting, welcoming, directing and announcing them appropriately
  • Answer, screen and forward any incoming phone calls while providing basic information when needed
  • Receive and sort daily mail/deliveries/couriers, run errands, maintain coffee machines, order supplies, perform special projects as needed
  • Perform other clerical duties as needed such as filing, photocopying, collating, faxing data entry, etc.
  • Assist with keeping office tidy and neat.
  • Possess advanced knowledge of Microsoft Office Suite, with particular strength in Word and Excel. You can correctly format documents in your sleep, can reformat old documents and handle a mail merge without batting an eyelash
  • Maintain correspondence, update mailing lists and customer relationship management (CRM) system records
  • Organize complex domestic travel arrangements, prepare itineraries
  • Prepare and process expense reports, handle work orders and processing requisitions
  • Arrange meetings, create agendas, maintain calendars, book conference rooms, handle catering, and create presentations
  • Time sheet processing and management, running reports, light bookkeeping. Knowledge of Quickbooks a big plus!
You should have:
  • Advanced knowledge of Microsoft Word, Excel, Outlook
  • Professional appearance and solid communication skills; both written and verbal
  • Ability to be resourceful and proactive in dealing with issues that may arise
  • Ability to organize, multitask, prioritize and work under pressure
  • High school diploma
  • Experience working in similar roles a plus
Applied Visions, Inc.
To learn more about Applied Visions and the Secure Decisions Division, please make sure to visit our websites at and
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